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Processing of (personal) data by the entity in charge of the online application process


General Information
This data privacy statement relates exclusively to personal data collected as part of the online application process, and is intended to inform you how your personal data is handled by Caely Renewables B.V. (“we”, “us”, “our”) in accordance with Dutch data protection law (UAVG) and the GDPR.

The Controller
The controller under data protection law is:
Caely Renewables B.V.
Weteringschans 85C, 1017 RZ Amsterdam, The Netherlands
Chamber of Commerce: 83482059
Personal Data Collected as Part of the Application Process
“Personal data” refers to any information relating to an identified or identifiable natural person. This includes, for example: your name, address, telephone number, date of birth, career-related data and any other information by which you can be identified directly or indirectly. Data that cannot be linked to an identifiable person is not considered personal data.

Legal Basis and Purposes of Processing Personal Data
When you apply to us electronically (via email or our online form) we collect and process your personal data for the purpose of managing the application process and preparing potential employment contracts. By submitting your application via our recruitment platform, you indicate your interest in joining our team. Your data will be used exclusively for the recruitment and selection process in respect of the vacancy you applied for.
The personal data that may be collected during this process includes:
  • Full name (first name and last name)
  • Email address
  • Telephone number
  • LinkedIn profile (optional)
  • Source channel (where you found us)
  • Documents you upload (such as cover letter, CV, reference letters) which may contain further personal data including date of birth, address etc.
We will only collect and process those personal data that are necessary for the purpose of the application process, in line with the data-minimisation principle.
As part of the application process, your CV may be shared internally within the company calendar solely for recruitment purposes.
Furthermore, we may retain your data for an additional 90 days after the conclusion of the application process to include you in our Talent Pool for consideration for other future vacancies. This includes opportunities like internships or apprenticeships. By accepting this data privacy statement, you consent to the retention of your data for this purpose.

Retention Period
Your personal data will be retained primarily for the purpose of filling the specific vacancy for which you applied.
If we decide not to appoint you, we will delete or anonymise your data no later than four weeks after the conclusion of the application process, unless you have explicitly consented to retention for a longer period.
If you have given consent to be included in our Talent Pool for future vacancies, we may retain your personal data for up to one year from the end of the application process.

If you are offered and accept a position with us, we will retain the personal data collected during the application process for the duration of your employment, and thereafter in accordance with any statutory retention obligations.

Disclosure of Data to Third Parties
Data submitted as part of your application will be secured (for example through TLS encryption) and stored in a database managed by Personio GmbH, which acts as our processor under Article 28 GDPR. A data-processing agreement is in place between us (controller) and Personio (processor).
If we ever need to transfer your personal data to third parties for purposes other than those stated (for example, to comply with a legal obligation or in connection with external audits), we will do so in accordance with the GDPR and UAVG and only on a lawful basis.

Rights of Data Subjects
As the data subject you have certain rights under Chapter III of the GDPR, as implemented by the UAVG. These may include (depending on the legal basis and purpose of processing):
  • Right of access to your personal data (Article 15 GDPR)
  • Right to rectify inaccurate personal data (Article 16 GDPR)
  • Right to erasure of your personal data (“right to be forgotten”) (Article 17 GDPR)
  • Right to restrict processing (Article 18 GDPR)
  • Right to data portability (Article 20 GDPR)
  • Right to object to processing (Article 21 GDPR)
  • If the processing is based on consent, the right to withdraw your consent at any time (Article 7(3) GDPR)
To assert your rights with respect to the data processed during the application process, please contact our Data Protection Officer at the address given above under “The Controller”. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe your rights have been violated.

Concluding Provisions
We reserve the right to update this privacy statement at any time to ensure compliance with current legal requirements (such as the UAVG and GDPR) or to reflect changes in our recruitment process. The updated privacy statement will apply to any subsequent visits to our recruitment website or future job applications.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.